Visitor Management System
The visitor management system that secures every entrance
From the invite you send to the moment a visitor signs out, Vizitor runs every step, verified check-in, digital NDAs, instant host alerts, and audit-ready records you can pull in real time. On any tablet, live in 30 minutes.
★★★★★ 4.7 on Capterra · 500+ workplaces · 15+ countries
Visitors checked in on Vizitor
NDAs signed digitally
Average check-in vs. 5-8 min on paper
From download to first visitor
What Is a Visitor Management System?
A visitor management system is software that replaces the paper logbook. It registers visitors, verifies identity, prints a badge, notifies the host, and keeps a secure digital record of everyone on site.
Handwritten registers can't confirm who someone is, alert the person they're visiting, or tell a first responder who's inside during an emergency. A modern visitor management system automates all of it, turning your front desk into your first line of security while giving guests a fast, professional welcome.
- Know exactly who is in your building, in real time
- Meet audit, safety, and data-privacy requirements automatically
- Free reception staff from manual sign-in and phone calls
Read the complete 2026 guide to visitor management systems →
Your Paper Logbook Is a Security Gap You Notice Only When It's Too Late
Every weakness of a handwritten register becomes an automated safeguard with a digital visitor management system.
Every visitor verified
Anyone writes any name
Photo capture, ID scanning, and watchlist
screening run at check-in, before a badge is issued.
Hosts notified instantly
Reception calls, host in a meeting
The host is alerted by SMS,
email, Slack, or Teams the moment a visitor scans in. No guest left waiting.
A live roster in an emergency
A clipboard at an empty desk
See exactly who's on site right now,
from any phone, outside the building, the second the alarm sounds.
How Does a Visitor Management System Work? Five Steps, Under 30 Seconds.
Host sends a pre-invite
A branded invitation goes out with the date, location, map, and a personal QR code.
Visitor scans on arrival
Pre-registered guests scan in under 10 seconds. Walk-ins finish the kiosk form in under 30.
Photo & identity captured
The kiosk snaps a photo and confirms details by OTP, creating a timestamped record.
Badge prints, host alerted
A dated badge prints in 5 seconds while the host is notified automatically.
Visit logged & audit-ready
Check-out is recorded and the full encrypted record is exportable in under 60 seconds.
Everything a Visitor Management System Should Do, Built In, Not Bolted On
Pre-registration & invites
Send a branded QR invite; guests complete details and sign NDAs before they arrive.
Pre-registration →Kiosk on any tablet
Runs on any iPad or Android you already own. Kiosk mode locks the device to check-in only.
iPad & Android kiosk →Badges & ID verification
Dated, photo badges print in 5 seconds, color-coded by visitor type. ID scanning for high-security sites.
Badge management →Host alerts & watchlist
Instant alerts by SMS, email, Slack, or Teams. Every visitor screened against your watchlist first.
Instant notifications →NDAs & consent capture
Legal documents are built into the check-in flow, signed digitally and stored against each visit.
Live dashboard & audit trail
Real-time on-site roster, one-click evacuation alerts, and encrypted exports for any date range.
Evacuation management →How Does Vizitor Compare to Envoy and Other Visitor Management Systems?
Most visitor management platforms make you commit to a single device type and start at $100+ per location. Vizitor doesn't.
| Feature | Vizitorfrom $36/mo per location | Typical enterprise VMS ~$55–199/mo, up to $395 | Paper logbook |
|---|---|---|---|
| Free plan (forever) | Yes | Limited / trial only | N/A |
| Runs on any iPad and Android tablet | Yes | Often iPad-only | No |
| Proprietary hardware required | None | Sometimes | — |
| Setup time to first visitor | ~30 minutes | Days, with onboarding | Instant, but useless |
| Badge printing included | Yes | Higher tiers | No |
| Host alerts (SMS / email / Slack / Teams) | All four | Varies by tier | Phone call |
| Watchlist & NDA capture | Built in | Add-on / premium | No |
| Live emergency roster | Yes | Premium | No |
| Multi-location dashboard | One login | Enterprise tier | No |
Ranges reflect publicly listed 2026 starting prices across Envoy, SwipedOn, The Receptionist, Greetly, Proxyclick/Eptura and VisitorOS, which run roughly $55–199/mo per location and climb to $300–395 for comparable feature sets. iPad/iOS-only kiosks are common in this group. Confirm current details on each vendor's site.
Comparing us directly? Vizitor vs Envoy → · Vizitor vs Vizito → · Exploring the Best VMS for Your Business →
Plans That Fit Every Workplace Size
Start with a free trial and see Vizitor running in your lobby today. No hidden fees, no credit card required. Pick the plan that fits your workplace today and upgrade as you grow.
Save upto 60% with Vizitor
Monthly
Annual
Recommended
Enterprise
Connect
Unlimited visitors
Category based form,
Third party integration
Black listing
Evacuation alerts
One System. Every Team That Needs It.
Every team with a stake in who enters the building gets exactly what they need.
Self-service check-in and live rosters across every entrance.
See Facilities solution →Built for Your Industry
The same platform, tuned to each environment's rules.
Hospitals & Healthcare
Visiting-hour control, health screening, HIPAA-aligned logs.
See healthcare visitor management →
Schools & Universities
Custody screening, K-12 policies, FERPA & Clery-aligned records.
See school visitor management →Manufacturing & Industrial
Contractor pre-clearance, safety sign-off, OSHA-aligned rosters.
See manufacturing visitor management →Corporate Offices
Multi-floor, multi-entry, multi-location management.
See corporate office visitor management →Enterprise-Grade Security, From the Free Plan Up.
Not an enterprise add-on. Not a paid upgrade. Every security credential Vizitor holds applies from the moment you create a free account.
See Full Security and Compliance Details →
ISO 27001
Information-security management, independently audited every year.
VAPT tested
Regular vulnerability assessment and penetration testing by external assessors.
GDPR compliant
Consent at check-in, configurable retention, and right-to-erasure deletion.
AES-256
Encrypted at rest, TLS in transit, role-based access, tamper-proof logs.
Trusted by Workplaces Worldwide
Rated 4.7 on Capterra and backed by 185+ reviews across Capterra, G2, Techjockey, and Google Play, from 500+ workplaces in 15+ countries.
"Better visibility and audit trails for our facility"
We wanted a simple, cost-effective way to replace our paper visitor register. Vizitor streamlines check-in and check-out, notifies our team instantly by email, SMS, and WhatsApp, and speeds up approvals. For our manufacturing facility it's meant more organized visitor management and better audit trails for security and compliance.
"Six years in, it still meets our needs"
Vizitor digitizes vendor visits and notifications so everything sits in a single dashboard, no more manual record-keeping in books. The automated notifications, especially for managing interview candidates, are genuinely valuable. Setup was easy. I've used it for six years and it meets our needs well.
"The perfect solution for enterprise"
Very easy configuration that lets you monitor visitors easily. It connects to third-party apps and notifies your team, and the admin page is simple enough for anyone to use. The plans make it easy to scale up as your organization grows.
"Custom forms and signed waivers before training"
I own a martial arts studio and needed a better way to track walk-ins. Now they leave their basic info and a signed waiver before training, I can add any form for visitors to sign. Works wonders on a kiosk at events, too. Very reasonable cost.
Ratings: Capterra 4.7 ★ · Techjockey 5.0 ★ · G2 4.3 ★ · Google Play 4.3 ★
A visitor management system is software that replaces the paper logbook. It registers visitors, verifies their identity, prints a badge, notifies the host, and keeps a secure, timestamped digital record of everyone on site, so you always know who is in your building and why.
A host pre-invites a guest with a QR code. On arrival the visitor scans it or completes a kiosk form on a tablet, has their photo and identity captured, signs any required documents, and receives a printed badge. The host is notified automatically and the visit is logged for audit.
A single-location setup takes under 30 minutes: create an account, configure visitor types, install the app on any tablet, and welcome your first visitor. No IT team, no implementation consultant, no code.
Yes. Core visitor check-in, QR e-pass generation, and host notifications are free permanently, no credit card and no trial expiry. Upgrade only when you need more locations or advanced features.
Yes. Vizitor runs on any iPad or Android tablet you already own, so there's no proprietary hardware to buy. Many competing systems are iPad-only, forcing you to purchase Apple devices before you can start.
Yes. Every location is managed from one dashboard, each with its own check-in flow, branding, and policies. Logs, live rosters, and reports are available per site or across your whole portfolio from a single login.
It automates check-in, screens every visitor, notifies hosts instantly, and keeps a secure digital record for compliance, replacing a paper logbook that can't verify identity, alert a host, or tell you who's on site in an emergency. The result is a safer, faster, more professional front desk with less manual work for reception.
Completely. Vizitor handles invites, screening, check-in, badge printing, and check-out digitally, and stores every visit as a searchable, exportable record. Unlike a paper sheet, the data is legible, tamper-resistant, and instantly available for audits, with no privacy risk from previous visitors' details being on display.
Yes. Every visitor is photographed, identity-verified, and screened against your watchlist before a badge is issued, so unauthorized people are flagged at the door. Hosts and security are alerted in real time, and a live on-site roster means you know exactly who is in the building during an evacuation.
Offices, manufacturing plants, hospitals, schools, warehouses, co-working spaces, and multi-tenant buildings all use them, anywhere visitors, contractors, or candidates enter a site. Vizitor is used across 500+ workplaces in 15+ countries, from single-desk receptions to multi-location enterprises.
The Best Workplaces Always Know Who's in Their Building. Yours Should Too.
Join 500+ workplaces across 15+ countries automating check-in, badges, host alerts, NDAs, and compliance, from a free plan, on the tablet already at reception, live in 30 minutes.